Inspection Administrative Coordinator
Inspection Administrative Coordinator 1272436
Job Scope & Purpose:
Our Cambridge based biotech client is seeking an administrative assistant to join their Quality Systems team! Reporting to the Senior Director, Quality Systems and Inspection Management, you will be responsible for providing inspection prep support and planning logistics for inspection readiness activities including mock inspections, assessments, workshops and regulatory agency inspections. Coordinating activities for prep meetings and event scheduling, and other administrative activities to support inspection readiness program including support to project management. Collaborating with teams to ensure inspection logistics needs are identified and addressed. You will also be responsible for supporting the GxP audit program through coordination of internal audit logistics and other tasks for the quality system department, as needed. This role can be remote, with the exception of some potential onsite inspection related activities, and is set to be at least 6 months.
Primary Job Responsibilities:
- Support inspection readiness activities including scheduling meetings, booking conference rooms, catering, supporting travel logistics and other administrative activities.
- Provides administrative support to the inspection management team, including, but not limited to: scheduling meetings, meeting logistics, taking meeting notes, following up on meeting-generated tasks, preparing documents, spreadsheets and presentation slides.
- Coordinate and support process improvement initiatives and inspection activities.
Primary Job Requirements:
- Minimum 2 years' of experience as an administrative assistant ideally in a regulated industry such as biopharma or healthcare.
- Proficiency in Microsoft office applications (i.e. MS Word, Excel, PowerPoint, Outlook, SharePoint) and SmartSheet a binus.
- Demonstrated ability to effectively organize and execute tasks. Strong verbal and written communication (including presentation) and customer management skills.
- Excellent interpersonal skills
- Self-motivated: excellent problem solving skills; takes initiative and anticipates problems; seeks solutions proactively.
- Ability to work well with all levels of management
About Stratacuity:
Whether you are seeking a career change or simply interested in becoming part of our network, you will appreciate the ethics guiding each Stratacuity team member. We build lasting relationships with exceptional biopharmaceutical talent and take great care to protect your personal information. Upon receiving your inquiry, you may be directly contacted by a Stratacuity team member to discuss your career goals. We will not share your information with anyone without your direct prior consent.
PROVEN SCIENTIFIC PLACEMENT™
Stratacuity is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stratacuity will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact us.
EEO Employer
Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at employeeservices@apexsystemsinc.com or 844-463-6178.